Budget
Builder

Budget Builder

Handbook

More support than Plan Management, but not quite at the level of Support Coordination, Budget Builder will clarify the NDIS and maximise your plan.
I´m looking for

Someone who understands the NDIS and how it works for me

Budget Builder helps you understand the intricacies of the NDIS, from mapping out your goals and creating a budget, to locking in services and learning how to engage providers. We also show you how to effectively report your activities and future needs.

You can rely on Budget Builder to:

Explain
the NDIS

Take you through the nuances of the NDIS, starting with getting set up on the NDIS’s myplace portal.

Create
a plan

Create a plan and detail the funding you need and how you will spend it.

Explain
the price guide

Tell you about the price guide, the NDIS provider system and submitting payment requests.

Teach you
about supports

Show you how to find and engage supports, including setting up service agreements.

Connect
with supports

Find and engage providers for you, if that's what you need. BUDGET BUILDER PLUS

Create
great reports

Create simple yet sophisticated spending reports that can be used for effective reviews.

Get started with us today

I need to understand

How good reporting can help with reviews

Our Budget Builder team helps you create sophisticated reports that can be used to keep track of your spending as the year progresses. These reports can also be presented at your review or planning meetings. Here’s why they are so great:
The top 5 ways we help with effective reporting
Budget Builder

Three most common types of reports

Summary

Receive big-picture, historic detail of your spending versus actuals.

Detail

Take a deep dive into each category, line by line, week by week.

Review meeting

Estimate future needs and breakdown services and providers.

I need to know, more about Budget Builder

Budget Builder is unique to Auscare Support. Its fills some of the service gaps you might experience from when you first get your plan to really activating and using it. 

For example, you might need someone to simply arm you with knowledge about how to navigate the NIDS so that you can quickly move forward independently. 

This might include and overview of how the system operates, to building up a working knowledge of the myplace portal. 

Or you may need to be introduced to the provider system and shown how to search for supports and set up Service Agreements.

Under Budget Builder Plus, the first few provider relationships can even be established and locked in to help build momentum and knowledge before you move forward.

Budget Builder is also a great supplement to understanding and maximising the financial side of your plan. 

Budget Builder analysts access sophisticated budgeting software that helps you really understand the detail of your budget provider by provider, week by week, month by month and year by year.

This added insight and control offers you peace-of-mind, knowing that you are making the most of your funding and are in the best position to achieve your goals.

Budget Builder Sessions are scheduled over the phone or via a teleconference call and are charged at $60 per hour + GST.

We suggest an 8-hour program as a starting point. This would cover an introduction to the NDIS portal and help you plan your goals.

We would run you through the services you need to help action your plan, as well as their cost. Part of this process includes the use of our budgeting software to break your full spend down.

If your budget is particularly involved or complex, you can book extra hours.

You can also use Budget Builder at any point during your plan, whether it’s the beginning, middle or end. It’s completely up to you.

For example, you might realise towards the end of your plan that you have not allocated your full budget and need help finding the right providers and knowing how many sessions per week you can book with them to hit your target.

Or you might be early on in your plan and fear that you’re spending too much and might not reach the end of your plan with sufficient budget. We can provide accurate forecasts to help you feel completely in control of your spending.

If you would like more time sourcing and engaging providers, you can also book additional Budget Builder Plus service hours.

Our aim is to make sure you’re in control of what you want to achieve, in control of how you get there and know exactly how you’re going to spend your budget.

Pretty much anyone with NDIS funds can access Budget Builder. There are three types of support budgets that can be funded as part of your NDIS plan. They are your:

  1. Core Supports.
  2. Capacity Building Supports.
  3. Capital Supports.

Budget Builder falls under the first two budgetary categories: your Capacity Building and Core Supports budgets.

Your Support Coordination budget (which sits in Capacity Building) can be used for Budget Builder.

There are a couple of broad sub-categories under Capacity Building that can also be used for Budget Builder.

Further to this, Core Supports has a broad sub-category that covers Budget Builder, so there’s a good chance you’ll be able to fund this service from your existing plan.

The short answer is Yes!

Many Support Coordinators are great at helping you connect with supports. They can’t, however, offer the understanding of your budget that you need to schedule and pay for your providers so that you stay on budget over time.

We can work with your Support Coordinator, whether they are from Auscare Support or not, to supplement your current activities to give you greater control over how and when you engage people.

(Did you know that all Auscare Support Support Coordination clients have automatic access to our sophisticated budgeting software from the outset?)

A great Plan Manager like Auscare Support’s will provide you with a monthly update on where your budget is at. Offering the extra analysis and control when you need to break down your budget at the beginning or adjust as you go is the real strength of Budget Builder.

We’re also happy with work with you if you are working with a Plan Manager who is not part of Auscare Support, but you really need to be able to get your NDIS budget under control.

A large percentage of NDIS participants do not spend their full budget. There are some understandable reasons for this.

The NDIS can be complex and some people don’t know where to begin, so never really build out a comprehensive plan that makes the most of their budget.

Some don’t understand the funding categories and the supports that they can access under these.

Many participants are worried that they won’t have enough funds left at the end, and so underspend early on and then discover surplus funds when it’s getting too late to allocate them.

Participants even end up on waiting lists, wanting to use their budget but never getting the chance to book in the supports they want or need before their plan expires.

Common reasons for overspending include participants getting a tranche of funds but not understanding how to break down necessary core budget over time, from their weekly to monthly spend, to make their budget go the distance.

Taking a large chunk of money and working exactly how to break it down can be tough.

You need be across different provider categories, from those who help you manage your money and build capacity through to those who help in your home and community, and then split these many providers into weekly and monthly services, each with different time plans and hourly rates.

At the heart of Budget Builder is sophisticated budgeting software that allows our team to break your budget down by category, by provider, by price per hour, and across time frames, from week, to month, to quarter to year.

We can also project into the immediate future (for example, before your plan is about to end), or into the more distant future to offer you long-term insight into how to bring your plan to life.

If you or someone you know are struggling with the complexities of NDIS budgeting, call our Budget Builder service today.

People who can help you reach your goals could come from your informal networks like family and friends, or local community and government organisations that are independent of the NDIS.

Supports can also include registered and non-registered NDIS-providers, both individual and organisational, which are covered by your NDIS budget.

Local knowledge is key when it comes to finding the right supports, so your NDIS Local Area Coordinator or Early Childhood Early Intervention manager are an excellent starting point.

Word-of-mouth is also an important tool for building out your support network.

Support Coordinators are a great resource when it comes to actioning your plan. The best Support Coordinators have extensive knowledge of the disability and community sectors in their local area, which helps open up choice and possibility for you.

Not only do they find imaginative, local solutions for turning your plan into a working roadmap for reaching your goals. They have first-hand experience with a broad range of local providers and can help you choose those who are the best quality and who are also free to see you.

A great Support Coordinator will help identify the people already in your orbit who can support you, as well as local community and government organsiations who you may or may not have accessed yet.

Like Support Coordinators, Budget Builders also can also advise on the best local providers to help you action your plan.

When it comes to finding the right providers, you can conduct your own ‘desktop research’, like searching google, or can visit the NDIS provider pages to find lists of registered providers: https://www.ndis.gov.au/participants/working-providers/find-registered-provider

There are also disability sector groups that have their own listings like Karista, Clickability and MyCareSpace.

The important thing to know is that if you’re Self-Managed or Plan Managed, you can choose non-registered providers.

But if you’re Agency Managed, you can only choose registered providers.

A support, or service provider, is a business or organisation that delivers funded services.

These can include not-for-profits or charities, companies including sole traders, or other type of businesses. Those who are registered with the NDIS are called ‘NDIS registered providers’.

There are close to 18,000 providers registered across Australia. Registering can be a time consuming and expensive process, so even though it’s an option for all providers to become NDIS registered, some choose not to.

Many businesses are new or quite small and it doesn’t make sense for them to register, but they may still bring passion, commitment and quality services to the lives of people with disabilities.

The tangible difference between registered and non-registered providers is that those who are registered can claim their invoices with the NDIS directly.

If you are Self Managed, you will need to pay unregistered providers direct and claim the funds back from the NIDS through the NDIS portal.

If you are Plan Managed, the invoice gets sent directly to your Plan Manager, and they claim the funds from the NDIS and pay your provider directly.

If you are Agency Managed, you can only use NDIS registered providers.

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Our mission:

To empower great futures for our clients and their families.

Auscare Support is an NDIS registered provider, specialising in Plan Management,
Support Coordination, Budget Builder and finding the best support staff to assist you in achieving your goals.

We enable you to implement your NDIS plan in a way most suited to you and your unique situation.

Client charter

We promise that when you interact with us, whether you’re a client, provider or anyone else, that we uphold the below values.

Integrity

We will communicate and interact honestly and openly, and will follow through on our promises

Transparency

We will be transparent with our fees and charges. You will understand any costs or fees clearly and in advance.

Openness

If you contact us about our services we will truly listen and it will be brought to the attention of our CEO.

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Make a difference to the lives of others by joining our team. We have openings across Australia.

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